Privacy Notice – Vacancy Applicants

Romix Foods Ltd collects and processes the personal data of job applicants in order to progress employment applications to the selection stage. We have detailed below the personal data that we collect from you and how it is used.

Personal Data We Collect
We collect the following personal data through your employment application:

  • Contact Information (Names, Address, Telephone Number, Mobile Number, Email Address)
  • Education (Qualifications, School, College/University)
  • Employment History
  • Criminal Record
  • References

Our Legal Basis for Processing

We collect and process your personal data with your consent. You are under no statutory or contractual obligation to provide us with the requested data. If you choose not to provide us with this information, we may be unable to process your application.

How We Use Personal Data

We will use your personal data to process your application for employment. We process candidate data to assess and confirm a candidate’s suitability for the available role. We can then progress the employment application by inviting selected candidates to an interview. We need to process this data prior to entering into a contract with you. In some cases, we may need to process your data to enter into a contract with you.

We may need to process data to ensure we are complying with out legal obligations. For example, during the recruitment stage we are required to check a candidate’s eligibility to work in the UK before an offer of employment can be made.

We may process special category data, with the candidate’s consent, regarding medical history. This does not form part of the decision-making process regarding your potential employment. We ask for this information to check candidates can undertake functions intrinsic to the role, such as manual handling, which, if it could not be performed, would mean the role could not be carried out.

We do not apply automated-decision making to your data.

How Long We Will Hold Personal Data

We will retain the data of candidates who pass the recruitment & selection stages under the company’s General Data Protection Policy. Details of this policy will be made available during the induction period after an offer of employment has been made.

We will retain the applications and data of potential/unsuccessful candidates for a period of 6 months following receival of the application. This includes any unsolicited CV’s that have been sent to us. After this, we will destroy all data regarding the application following the appropriate procedures to minimise risk of unwanted disclosure. You can object to processing by contacting the office on 01942 603 101, sending an email to dataprotection@romixfoods.co.uk or visiting our Leigh office.

Reasons We May Share Personal Data

We may share your information internally during the recruitment exercise. This includes staff within management, administration and human resources. 

We will not share personal data with any third parties, but may do so where:

  • There is an issue that puts the safety of our staff at risk

Where we are legally required to do so we will share personal data with law enforcement and government bodies. This includes reasons for:

  • The prevention or detection of crime and/or fraud
  • The apprehension or prosecution of offenders in connection with legal proceedings
  • Where the disclosure is required to satisfy our legal obligations.

How We Protect Your Personal Data

We use encrypted storage and transfer for all electronic data and have user access controls in place to protect our digital storage systems. Any paper copies containing personal information are held in secure locked cabinets with limited access to named individuals.

Privacy Notice – Website

Romix Foods Ltd. is committed to protecting our customer’s privacy. Please take the time to review this notice which explains what information we collect about you, how we use it, and your rights. Romix Foods Ltd. ( “we” or “us”) is the data controller of the personal data collected via or in connection with Romix Foods and any associated App (the “Site”).

What personal data do we collect about you?
We collect personal data from you when you provide it to us directly and through your use of the Site. This information may include:

  • Information you provide to us when you use our Site (e.g. your name & email address when sending us an enquiry).
  • Information collected automatically, using cookies and other tracking technologies (e.g. which pages you viewed). We may also collect information about the device you use to access our Site; and
  • Other information necessary to provide the Site, for example we may access your location if you give us your consent.

What do we use this personal data for?

Depending on how you use our Site, your interactions with us, and the permissions you give us, the purposes for which we use your personal data include:

  • To manage and respond to any queries or complaints to our customer service team.
  • To improve and maintain the Site, and monitor its usage.
  • For security purposes, to investigate fraud and where necessary to protect ourselves and third parties.
  • To comply with our legal and regulatory obligations.

We rely on the following legal basis, under data protection law, to process your personal data:

  • Because the processing is necessary to perform a contract with you, or take steps prior to entering into a contract with you (e.g. where you have made a purchase with us, we use your personal data to process the payment and fulfil your order).
  • Because we have obtained your consent (e.g. where you contact us with a query or if you consent to receive marketing from us).

 

Who do we share this personal data with?

We share customers’ personal data with third parties in the following circumstances:

  • With our professional and legal advisors.
  • With law enforcement or other governmental authorities, e.g. to report a fraud or in response to a lawful request.
  • In the event that we sell any business assets, the personal data of our customers may be disclosed to a potential buyer. In this event, we will make reasonable attempts to ensure the buyer will be bound by the terms of this Privacy Policy.
  • Otherwise where we have your consent or are otherwise legally permitted to do so.

Storage and Retention

We will keep your personal data for as long as we need it for the purposes set out above, and so this period will vary depending on your interactions with us. We may also keep a record of correspondence with you (for example if you have made a complaint about a product) for as long as is necessary to protect us from a legal claim. Where we no longer have a need to keep your information, we will delete it.

Security

This Site ensures that data is encrypted when leaving the Site. This process involves the converting of information or data into a code to prevent unauthorised access. Encryption methods such as SSL are utilised to protect customer data when in transit to and from this Site over a secure communications channel.

Whilst we do everything within our power to ensure that personal data is protected at all times from our Site, we cannot guarantee the security and integrity of the information that has been transmitted to our Site.

Children

 Our Site is not intended for, and should not be used by, children under the age of 18. We do not knowingly collect personal data from children under 18.

Cookies

Our Sites uses cookies and similar technologies to provide certain functionality to the Site, to understand and measure its performance, and to deliver targeted advertising. Please see our Cookie Policy for further information about the cookies we use and how to amend your cookie settings.

Your rights

You have certain rights in respect of your personal data, including the right to access, portability, correct, and request the erasure of your personal data.

We will comply with any requests to exercise your rights in accordance with applicable law. Please be aware, however, that there are a number of limitations to these rights, and there may be circumstances where we are not able to comply with your request. To make any requests regarding your personal data, or if you have any questions or concerns regarding your personal data, you should contact us using the details below. You are also entitled to contact your local supervisory authority for data protection.

Contact Us

If you have any queries on any aspect of our Privacy Policy, please contact us on the details below:

Telephone: 01942 603 101

Email: enquiries@romixfoods.co.uk

Address: Bright Street, Leigh, Lancashire, WN7 5QH

This privacy policy was last updated on 04/04/2019.